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Meeting Name: CITY COUNCIL REGULAR Agenda status: Final
Meeting date/time: 4/4/2016 7:00 PM Minutes status: Final  
Meeting location: Council Chambers
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
Attachments: April 4, 2016 Camas City Council Regular Meeting Agenda Packet.pdf
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
MIN 16-034 1A.Approval of MinutesMinutesApproved the minutes of the March 21, 2016 Camas City Council Meeting and the Workshop minutes of March 21, 2016.approvedPass Action details Not available
AI 16-099 1B.Claim ChecksAction ItemApproved claim checks numbered 129141-129247 in the amount of $666,944.20.approvedPass Action details Not available
AI 16-095 1C.Grass Valley RaffleAction ItemAuthorized the Mayor to provide a letter to the Grass Valley Parent Teacher Association (PTA) that grants permission to sell raffle tickets. (Submitted by Mitch Lackey)approvedPass Action details Not available
AI 16-104 1D.Lacamas Lane Landslide Consultant AgreementAction ItemAuthorized the Mayor to sign the consultant agreement with Harper Houf Peterson Righellis (HHPR), Inc. for engineering, permitting and preliminary design services as needed for slope failure repair caused by the December 2015 storms for the Lacamas Lane Landslide Project in an amount not to exceed $136,896.00. The project is eligible for funding reimbursement through Federal Emergency Management Agency (FEMA) at a rate of 75% of the total. At this time the remaining 25% is anticipated to be covered by the Stormwater Utility Fund with some matching funds possible from the Washington State Office of Emergency Management (OEM). The expense budget line item for the project will be included in the 2016 Spring Omnibus Budget under the Capital projects list. (Submitted by James Carothers)approvedPass Action details Not available
AI 16-101 1E.Development Review Assistance ContractAction ItemAuthorized the Mayor to sign the professional services agreement with HDJ, a division of PBS Engineering and Environmental, Inc. for Development Review Assistance in 2016 for the Public Works Department in an amount not to exceed $30,000. The need for additional assistance with development review and inspection was presented to Council at the March 7, 2016 Workshop. It is anticipated that additional revenue collected for development review and inspection will offset the additional consultant cost. This contract work will occur as needed. The budget line item expense will be covered in the 2016 Spring Omnibus Budget. (Submitted by James Carothers)approvedPass Action details Not available
AI 16-105 1F.NW 6th Avenue and Norwood Consultant Agreement SupplementAction ItemAuthorized the Mayor to sign Consultant Services Agreement Supplement 3 with HDJ Design Group, PLLC for construction services for NW 6th Avenue and NW Norwood Intersection Improvements in the amount of $126,436.75. The total contract amount with this supplement is not to exceed $404,544.51. This contract is included in the 2016 Budget and is funded by the general obligation bond (GO). Funding for the project in its entirety, including this agreement supplement, will be addressed in the 2016 Spring Omnibus Budget. (Submitted by James Carothers)approvedPass Action details Not available
AI 16-081 1H.Sewer Transmission Main ProjectAction ItemAuthorized the Mayor to sign Change Order No. 3 for required additional work for the STEP Sewer Transmission Main project to McDonald Excavating, Inc. in the amount of $132,995.40 and to add 17 working days to the contract. A full description of the nine items included with this change order are included in the attached Change Order No. 3. The total for this change order is $132,995.40 and is amply funded by a Public Works Trust Fund (PWTF) loan and by the Water Utility Fund. This project is now substantially complete. Change Order No. 3 is for 5.2% of the original contract bid. The total amount of all change orders is 7.5% of the original contact bid. (Submitted by James Carothers)approvedPass Action details Not available
AI 16-100 1I.Washougal River Overlook Retainage ReleaseAction ItemAuthorized Retainage Release for the Washougal River Overlook project to Michael Green Construction, Inc. in the amount of $2,762.23. Approval for retainage release has been received from the Washington Departments of Labor and Industries, Revenue and Employment Security. (Submitted by James Carothers)approvedPass Action details Not available
CI 16-007 1A. Ceremonial ItemStaff   Action details Video Video
Cou 15-117 1B. Informational ReportCouncil   Action details Video Video
Ann-001 1A. Informational ReportAnnouncements   Action details Video Video
AI 16-106 1A.NW 6th and Norwood Intersection Improvements BidAction ItemNW 6th Avenue and NW Norwood Intersection Improvements Contract Bid Details: Staff opened bids for this project on Tuesday, March 29, 2016, and the apparent low bidder was McDonald Excavating, Inc. The bid tabulations are attached for Council's information. The Base Bid with Additive Alternate No. 1, which is the least expensive possibility for awarding the project, is $1,943,821.73. The other potential award amounts are the Base Bid plus Additive Alternates No. 1 and No. 3 at a cost of $2,036,856.73; the Base Bid plus Additive Alternate No. 2 at a cost of $2,107,496.73; and the Base Bid plus Additive Alternate No. 2 and No. 3 at a cost of $2,200,531.73. Staff does not recommend in any scenario the selection of Additive Alternate No. 2, Cement Concrete Pavement in the roundabout, due to the high cost and lack of funding availability. Staff will provide a detailed summary of the project costs and potential options for awarding the project, including a review of the attached NW 6th Avenue Corridor Revenue and Expenditure Summary. Presenter: Steve Wall, Public Works DirectoradoptedPass Action details Video Video
RES 16-006 1B.Position Description RevisionsResolutionResolution No. 16-006 Revising the Position Descriptions for the Represented Positions within the Information Systems Division, Including Creation of a New Position Details: This resolution will revise the current represented positions within the Information Systems Division. The Information Systems Analyst position will become Information Technology Systems Analyst/Programmer and the Information Systems Technician will become Information Technology Support Specialist. The Analyst/Programmer position will receive a 6% wage adjustment after a review of comparable positions. This resolution will also create a new position and salary scale for an Information Technology Network Administrator. This topic was an agenda item at the March 21, 2016, workshop. Presenter: Jennifer Gorsuch, Administrative Services Directorread by title onlyPass Action details Video Video
RES 16-006 1 Position Description RevisionsResolutionResolution No. 16-006 Revising the Position Descriptions for the Represented Positions within the Information Systems Division, Including Creation of a New Position Details: This resolution will revise the current represented positions within the Information Systems Division. The Information Systems Analyst position will become Information Technology Systems Analyst/Programmer and the Information Systems Technician will become Information Technology Support Specialist. The Analyst/Programmer position will receive a 6% wage adjustment after a review of comparable positions. This resolution will also create a new position and salary scale for an Information Technology Network Administrator. This topic was an agenda item at the March 21, 2016, workshop. Presenter: Jennifer Gorsuch, Administrative Services DirectoradoptedPass Action details Video Video