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Meeting Name: CITY COUNCIL WORKSHOP Agenda status: Final
Meeting date/time: 2/2/2015 4:30 PM Minutes status: Final  
Meeting location: Council Chambers
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
REP 15-077 1A. Informational Report2014 Financial Review Details: This presentation reviewed the financial performance of the City from the perspective of budget to actual, investment performance and status of short and long term debt. The presentation also provided an economic overview both nationally and regionally to provide context as well as provide the outlook for the next year. Presenter: Cathy Huber Nickerson, Finance Director   Action details Video Video
ORD 15-006 1C. OrdinancePublic Hearing Considering Ordinance No. 15-006 an Ordinance Adopting a New Section 13.04.020 of the Camas Municipal Code, Relating to the Abandonment of Utility Services Details: This public hearing is to provide utility customers an opportunity to give public testimony on Ordinance No. 15-006 to change the City's billing practice. This ordinance is one of three actions for City Council to consider in order to implement proposed utility code changes. This first step would allow the City to consider a utility account abandoned if the account has been disconnected for a period of five years. Any system capacity shall revert to the City and subsequent customers would be required to pay a System Development Charge to re-establish a connection. The two other actions for consideration will include low-income assistance and a fee schedule adjustment. These two items will be presented on the March 16, 2015 City Council Workshop. Presenter: Cathy Huber Nickerson, Finance Directorreferred  Action details Video Video
ORD 15-003 1D. OrdinanceOrdinance No.15-003 Ratifying and Approving Various Loans with the State of Washington Details: In updating all the City's debt files, it was discovered twelve loans were not approved by an ordinance with a public hearing preceding the motion. Rather these loans were approved through consent with the City Administrator's signature. It is the opinion of Bond Counsel for the City to correct the procedural approval of the loans with a motion of City Council to ratify the existing loans by an ordinance to be signed by the Mayor. Staff has developed a new process for all future loans and reviewed this new process during the February 2, 2015 Council Workshop. Presenter: Cathy Huber Nickerson, Finance Directorreferred  Action details Video Video
REP 15-063 1E. Informational ReportLacamas Lake Water Quality Status Details: Council requested an update on the Lacamas Lake water quality status and testing. Currently there is no active testing on Lacamas Lake or tributary systems. The last update by Clark County was the Monitoring Report Lacamas Lake Annual Data Summary for 2007 (see attached). In 2010-11, the Department of Ecology gathered data in the Lacamas Basin tributaries to support work on developing a Total Maximum Daily Load (TMDL) for the basin. Discussion with Ecology anticipates that the TMDL will not be ready for public involvement and comment until 2017. Based on a discussion with Clark County staff, an effort similar to the 2007 study would cost in the neighborhood of $10,000 to $15,000 and may be helpful in developing trends in water quality over time. County staff noted that there is an active Vancouver Lake stakeholder group, which has similar concerns on algae, but there is not currently a stakeholder group for Lacamas Lake. Presenter: Eric Levison, Retiring Public Works Director   Action details Video Video
REP 15-064 1F. Informational ReportDepartment of Ecology Water Quality Standards Rulemaking Details: The Department of Ecology has initiated a rule making process to update Washington Administrative Code (WAC) 173-201A to include Human Health Criteria (HHC) for 96 toxic chemicals to protect human health. The rule update includes new limits for the 96 toxic substances and implementation tools for Ecology to use in conjunction with the National Pollutant Discharge Elimination System (NPDES). This rule will affect all NPDES permitted dischargers, both public and private, for wastewater and stormwater. The Governor is also proposing legislation to work toward removing toxic substances at the source. These changes are driven by Federal Clean Water requirements. Staff provided an update on the rulemaking process. Presenter: Eric Levison, Retiring Public Works Director   Action details Video Video
AI 15-080 1G. Action ItemAuthorized the Mayor to sign the Proposal by Gray & Osborne, Inc. in the amount of $9,750 for technical review assistance of the City’s Draft Wastewater Treatment Plant National Pollutant Discharge Elimination System (NPDES) Permit as discussed with Council at the February 2, 2015 Workshop. This work was anticipated and included in the 2015 Budget. (Submitted by Steve Wall)referred  Action details Video Video
AI 15-081 1H. Action ItemAuthorized the Mayor to sign the Proposal by AKS Engineering and Forestry Inc. in the amount of $85,500 to provide construction administration services and Jones Creek turbidity monitoring associated with Project WS709-E 2015 Jones Creek Timber Harvest. As discussed with Council at the February 2, 2015 Workshop, this project was not included in the 2015 Budget; however, the project is supported by the current rate structure and revenue generated by the timber harvest project. Staff will include the amount of the contract in the 2015 Spring Omnibus Budget reconciliation. (Submitted by Steve Wall)referred  Action details Video Video
REP 15-078 1J.Lake Hills Subdivision FP14-05Informational ReportLake Hills Subdivision Final Plat (File #FP14-05) Details: Lake Hills Subdivision (file #SUB12-01) received preliminary plat approval April 6, 2013; to subdivide approximately 18.1 acres of residentially zoned land (R-10) into 53 single-family lots, with 11 lots along NW Lake Road and 42 lots that will be accessed from Hood Street. The property includes 2.6 acres of open space and will provide a local connector trail between NW Lake Road and Hood Street. Presenter: Sarah Fox, Senior Planner   Action details Video Video
REP 15-075 1K.Vision for Comprehensive Plan Update 2035Informational Report2035 Vision Statement Details: Over the past six months, under the guidance of the Vision Steering Committee, hundreds of community members have participated in two rounds of Camas 2035 outreach activities. The purpose of the first round was to identify Camas' strengths and understand what citizens value about Camas today. The purpose of the second round of outreach efforts was to validate the draft vision statement. On January 8, 2015, at the second vision summit, the participants discussed the survey results, and affirmed that the draft vision was a true reflection of their input. At the Planning Conference, Council discussed the vision statement and recommended amendments. The attached statement includes those recommendations. Presenter: Phil Bourquin, Community Development Director; and Sarah Fox, Senior Plannerreferred  Action details Video Video
REP 15-083 1L. Informational Report2015 ADA Ramp and Sidewalk Improvements Details: Bids were open on Tuesday, January 27, 2015, for Project S-598 2015 ADA Ramp and Sidewalk Improvements. The successful low bidder is Schmid and Sons, Inc. in the amount of $21,676.21. This project addresses ADA access requests that have been identified by citizens of Camas. Included in these improvements are replacement of rough sidewalks adjacent to Crown Park on NE 15th Avenue and ADA parking and access improvements at the Oak Park Neighborhood Park on SE 8th Avenue. $15,000 is budgeted for ADA improvements in 2015. The finance department will propose the reconciliation of the additional cost in an upcoming omnibus. Presenter: James Carothers, Engineering Manager   Action details Video Video
REP 15-084 1M. Informational ReportNW Friberg and Goodwin Street Improvements Details: Change Order No. 3 for project S-566 NW Friberg and Goodwin Street Improvements includes 13 additional required items totaling $68,732.37, to the Contractor, McDonald Excavating, Inc. These items include an upgrade to the electrical service for the traffic signal, installation of over 15,000 square yards of geotechnical fabric to reinforce the underlying subgrade, the relocation of several utilities to accommodate a traffic signal pole, installation of irrigation piping not shown in the plans, extra saw-cutting above the bid quantity, and additional gabion rock, pipe fittings, and other miscellaneous items outside the scope of the original bid. A more detailed explanation of these additional items is provided on the attached change order. Also attached is a funding memorandum with the updated expenditures for the project. While the change orders total approximately $156,000 or 3.8% of the original contract amount, the bid item overruns will total approximately $291,000. The majority of these bid overruns are due to an underest   Action details Video Video