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REP 15-468
| 1 | A. | Fire Department Surplus Items | Informational Report | Request for Fire Department Items to be Listed as Surplus
Details: The Fire Department has recently vacated the old Grass Valley Fire Station and passed along its use to the Public Works Department. For many years the Fire Department had been using this station for storage of old and outdated equipment and no longer has the means to store it. The listed equipment being requested to list as surplus is also outdated, no longer meets required safety standards, and also will not pass required Underwriters Laboratories (UL) tests.
Presenter: Nick Swinhart, Fire Chief | | |
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REP 15-473
| 1 | B. | Non-Represented Employee PTO Policy | Informational Report | Proposed Paid Time Off (PTO) Benefit for Non-Represented Employees
Details: This was a presentation about the transition from a traditional vacation and sick leave accrual system to a PTO system for non-represented employees. This would allow current employees to switch to this system and all future new hires would be placed into the PTO system upon hire. This will also be discussed with the City bargaining groups for implementation with their members if desired. The change will need to be approved at a future meeting as a revision to the Non-Represented Employee Handbook.
Presenter: Jennifer Gorsuch, Administrative Services Director and Pete Capell, City Administrator | | |
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REP 15-469
| 1 | C. | 2016 Recommended Budget for Re-Adoption Presentation | Informational Report | 2016 Recommended Budget Readoption Presentation
Details: This presentation was about the 2016 Recommended Budget for readoption in compliance with State Law. The presentation included the 2016 Recommended Budget as well as highlighted changes that differ from the adopted 2015-2016 Budget. The City adopts a biennial budget and is required to re-adopt the budget in the second year of the biennium. There are items that have changed, such as, labor contract settlements, which impact the 2016 budget, therefore staff recommended amendments to the adopted 2015-2016 Budget. Staff will provide detailed presentations at future workshop meetings leading up to a budget public hearing in November and City Council's consideration at the December 7, 2015 Regular Meeting.
Presenter: Cathy Huber Nickerson, Finance Director and Pete Capell, City Administrator | | |
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REP 15-460
| 1 | D. | Water System Plan Update | Informational Report | Consultant Services for Water System Plan Update
Details: Carollo Engineers was selected through a Request for Proposal process to update the City's 2010 Water System Plan. The work includes updating the System Plan, Operations and Maintenance Manual and providing a condition assessment of the above-ground system components. The 2015 Water/Sewer Budget included $200,000 for the Water System Plan update and $75,000 for the condition assessment for a total budget of $275,000. Carollo Engineers has submitted a scope of work for $289,964, which is approximately $15,000 over staff's estimate to complete the work. Staff has reviewed the scope of work and believes the additional dollar amount is reasonable for the level of effort required to complete the project. Staff proposes to include an additional $15,000 in the 2016 Budget Readoption to fully fund the scope of services. The Water System Plan will take approximately nine months to complete with a scheduled draft plan submittal to the Department of Health by June of 2016.
Presenter: Sam Adams, Utilities Manager | | |
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REP 15-461
| 1 | E. | Sewer Transmission - 30% NUGA Sewer Design | Informational Report | Consultant Services for North Urban Growth Area (NUGA) Sewer Transmission System Design
Details: OTAK Inc. was selected through a Request for Proposal process to provide civil engineering design services for the NUGA Sewer Transmission System. Staff has elected to have the consultant complete the project in two phases; the first being completion of a 30% design effort prior to moving forward with final engineering plans, specifications and estimates. This approach is due to the complexity of the project and key elements of the project that need to be addressed before moving forward on final design. OTAK, Inc. has submitted a scope of services and fee for the 30% project design in the amount of $1,089,773. The schedule for 30% design includes completion by March of 2016 with an anticipated final design being completed by February of 2017. The project will be funded with the 2015 Water/Sewer Revenue Bonds, which are supported by the City's current rate structure.
Presenter: Sam Adams, Utilities Manager | | |
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REP 15-462
| 1 | F. | Commute Trip Reduction Agreement | Informational Report | Commute Trip Reduction Agreement
Details: Local agencies with 100 employees or more are required to participate in the Washington State Commute Trip Reduction (CTR) Program per RCW 70.94. The CTR program is intended to encourage public and private agencies with 100 employees or more to use employee transportation modes other than the single occupancy vehicle. The City of Vancouver coordinates this program for Southwest Washington. The interlocal agreement between the City of Vancouver and the neighboring agencies is updated biannually in conjunction with the regional work plan for the area. This agreement transfers the Washington State Department of Transportation (WSDOT) CTR funds for the affected Camas employers to the CTR regional administrator, the City of Vancouver.
Presenter: James Carothers, Engineering Manager | | |
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REP 15-472
| 1 | G. | NW Klickitat St. Storm Repair | Informational Report | Northwest Klickitat Street Storm Repair
Details: This project is an urgent repair of the slope, storm pipe, and outfall location on the west side of the culvert crossing in the Deer Creek Subdivision on NW Klickitat Street. Bids were opened on September 29, 2015. Due to the weather sensitive nature of this project, this item has been placed on the October 5, 2015 Consent Agenda for bid award consideration. The low bid is from Haag and Shaw, Inc. in the amount of $41,511.78. This project is funded by the repairs and maintenance budget from the Stormwater Drainage Utility account.
Presenter: James Carothers, Engineering Manager | | |
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Pwm 15-119
| 1 | H. | Public Works Miscellaneous and Updates | Informational Report | Public Works Miscellaneous and Updates
Details: This is a placeholder for miscellaneous or emergent items.
Presenter: Steve Wall, Public Works Director | | |
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REP 15-465
| 1 | I. | Zoning of Smoke Shops | Informational Report | Zoning of Smoke Shops
Details: Schedule a public hearing on October 26, 2015 to consider amendments to Camas Municipal Code (CMC) Section 18.03.030 Definitions for Land uses and Section 18.07.030 Table 1 - Commercial and Industrial Uses, pertaining to Smoke Shops.
Presenter: Phil Bourquin, Community Development Director | | |
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REP 15-467
| 1 | J. | Retial Marijuana | Informational Report | Retail Marijuana
Details: Schedule a public hearing to consider amendments to the zoning code related to marijuana retailers. The Camas Municipal Code (CMC) prohibits marijuana retail sales pursuant to Section 18.07.030 Table 1 with an expiration or sunset date of November 30, 2015. The Planning Commission held a public hearing on September 15, 2015, on the zoning of marijuana retailers and has by a 3-2 vote forwarded on to City Council a recommendation to allow marijuana retailing as a permitted use in the Community Commercial and Regional Commercial zones.
Presenter: Phil Bourquin, Community Development Director | | |
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Cdm 15-120
| 1 | K. | Community Development Miscellaneous Items | Informational Report | Community Development Miscellaneous and Updates
Details: This is a placeholder for miscellaneous or emergent items.
Presenter: Phil Bourquin, Community Development Director | | |
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Cam 15-121
| 1 | L. | Administration Miscellaneous Items | Informational Report | City Administrator Miscellaneous Updates and Scheduling
Details: This is a placeholder for miscellaneous or scheduling items.
Presenter: Jennifer Gorsuch, Administrative Services Director | | |
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